Copying Resource Information
Each year, a set of solicitations are re-solicited by the Forest Service.
If you wish to submit a quote for a new re-solicited solicitation, you cannot use the same resources that you used for an older solicitation. For example, you cannot use your 2015 resources when submitting a quote for a 2018 solicitation. However, you can now copy your resource information from an older resource form into the newer resource form (i.e. copy from a 2015 version of the resource form into the 2018 version of the resource form) without having to manually re-enter all of your resource information.
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IMPORTANT This Update (copy) function is only available if you have an existing older resource of the same resource group AND there is not already a new version of that resource, i.e. you cannot copy the same exact resource twice. |
To copy your resource information:
- Access the Manage Your Resources wizard by doing one of the following:
- While you are submitting a quote, click on the Add New Resource button.
- From the My Resources tab, click on the Add New Resource button.
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IMPORTANT In order to put your resource into the VIPR system, you MUST complete ALL of the steps in the Manage Your Resources wizard; if you exit the wizard before completing all of the steps, NONE of the information you input for the resource will be saved. |
- In the Classify Resource step, click on a resource group that best defines your resource.
NOTE:If you need help determining which resource group to select, view the Resource Group Details for an explanation about the resource group you have selected.
Special Notes for Generic Resources:
- DO NOT select "Generic" as the resource group if your resource falls into one of the other resource groups that is listed.
- Generic resources are used for various local equipment and services not listed on the National Solicitation Plan for I-BPAs, but may be identified on the Method of Hire (MOH) chart located in the NWCG Standards for Interagency Incident Business Management, PMS 902.
- Click the Continue button.
- In the Enter Resource Info step, from the "Select a Resource to update" drop-down list, select the VIN, Unique ID, or Serial Number of the resource whose information you wish to copy for a new resource.
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IMPORTANT If you do not see the 'Select a Resource to Update' drop-down list in Step 5 or the Update button in Step 6, then you do not have an existing older resource of the same resource group and therefore do not have a resource that you can copy OR you have already copied a new version of the resource and you cannot copy the same exact resource twice. |
- Click the Update button.
- All of the fields will be pre-populated with the existing resource information.
- All fields are editable if you wish to make changes.
- If there are any new required fields that were not on the older version of the resource form, you will need to complete those fields.
- Read the IMPORTANT notes listed below and then proceed to Step 7.
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IMPORTANT - If the type of resource requires a VIN and has a Model Year of greater than or equal to 1981, then you MUST adhere to the standard VIN data guidelines of exactly 17 characters (numbers and letters only, except no I, O, or Q letters and no special characters). - If the type of resource requires a VIN and has a Model Year of less than 1981, the only restriction is that the VIN cannot be more than 40 characters. - For resources that require a Unique ID or Serial Number, the only restriction is that it cannot be more than 40 characters. |
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IMPORTANT - Ensure your resource information with its attributes is exactly as it is for that resource. VIPR will use the attributes you entered or copied to determine the resource category type(s) that your resource qualifies for based on the national solicitation specifications. - In order to put your resource into the VIPR system, you MUST complete ALL of the steps in the wizard; if you exit the wizard before completing all of the steps, the information you input for the resource will not be saved. |
Special Note for the Unique ID Naming of Generic Resources:
Once you complete the wizard, in the My Resources table, under the Resource Group column, you will see "Generic," which does not tell you what type of generic resource you have. So, to help you keep track of what your generic resources are, you may want to include the type of resource in the Equipment ID field (10 character limit) or Unique ID field (40 character limit). For example: FORKLIFT1, TABLE1, LIGHTING1, BACKHOE1, etc.
View more information about entering resources in the vendor application.- In the View Summary step, review the resource information that you have entered, and then click the Save and Continue button.
NOTE: If incorrect information is displayed, then click on the appropriate step in the wizard to go back to the data entry screen to update the information.
- In the Finished step, click the View Resource Information PDF to view your resource details.
NOTES:
- Based on the resource information in the Enter Resource Info step, your resource should qualify for a specific resource category.
- If your resource does not qualify for ANY resource categories, you may wish to edit your resource information by clicking on the Enter Resource Info step.
- Unqualified resources will be labeled as "UNQUALIFIED" in the My Resources table. You will be unable to use an unqualified resource when submitting a quote to a solicitation.
Special Note for Generic Resources:
A generic resource will qualify for all generic solicitations.
- Click the Exit button, and then click OK in the Confirm message to close the wizard -OR- click the Go Back to Quote button if you are creating a new resource while submitting a quote. Your resource information is saved into the VIPR system and appears in the My Resources table.
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